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| - | ====== Chorus Roles ====== | ||
| - | Various roles exist within the organisation, | ||
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| - | ===== Structure ===== | ||
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| - | Here's the formal structure of our organisation: | ||
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| - | ===== Role overview ===== | ||
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| - | ^Role\\ (link to details)^Deputy^Required at committee meetings?^ | ||
| - | ^[[# | ||
| - | ^[[#Company director]]|Chair (of committee meetings)| | ||
| - | ^[[#Musical Director]]|Deputy MD| ✔ | | ||
| - | ^[[#Chair of Singers Association]]|Company Director (chairing)\\ Membership (representation)| | ||
| - | ^[[# | ||
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| - | ^[[#Deputy MD]]|MD| | ||
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| - | ^[[#Section leader]]|two per voice part| - | | ||
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| - | ===== Role Details ===== | ||
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| - | ==== Chair of Singers Association ==== | ||
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| - | * Chair committee and singers' | ||
| - | * Represent the singing members at meetings and contests | ||
| - | * :?: Make a report at the Annual Singers Meeting | ||
| - | * Be the first suggestion for a Bristol A Cappella Friends trustee | ||
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| - | ==== Company director ==== | ||
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| - | * Make annual returns to Companies House and HMRC | ||
| - | * Ensure appropriate insurance is in-place | ||
| - | * Oversee the work of the committee | ||
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| - | ==== Copyright ==== | ||
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| - | * Take care of copyright clearance for new songs | ||
| - | * Receive copyright agreements from new members and set up their web site account | ||
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| - | ==== Deputy MD ==== | ||
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| - | * Be prepared to deputise for the MD at any event | ||
| - | * Arrange for someone to take musical notes from each rehearsal and add them to a weekly email | ||
| - | * Supervise any personal vocal improvement programmes | ||
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| - | ==== Gigs ==== | ||
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| - | * Act as a contact point for external bookings | ||
| - | * Develop leads for gigs that would further the aims of the chorus and any subgroups | ||
| - | * Find a coordinator to take over the organisation for each individual event booked | ||
| - | * Keep an overview of the progress of each gig's planning | ||
| - | * This might be at Operations subcommittee meetings, or via informal conversations with individual event coordinators and Logistics. | ||
| - | * Chair any Operations subcommittee meetings | ||
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| - | ==== Individual event coordinator ==== | ||
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| - | * Make sure that the [[https:// | ||
| - | * Make sure that contest entries are correctly registered | ||
| - | * Work with Logistics, Publicity, etc. to make their event happen | ||
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| - | ==== Librarian ==== | ||
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| - | * Arrange for the printing of new and replacement sheet music | ||
| - | * Keep the music library organised and inventoried | ||
| - | * Make sure there are complete sets of music available for visitors | ||
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| - | ==== Logistics ==== | ||
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| - | * Arrange any transport and accommodation needed by the chorus | ||
| - | * Take care of registrations or tickets needed by the chorus | ||
| - | * Help an individual event coordinator: | ||
| - | * Arrange for external musical services like coaching or retreats | ||
| - | * Prepare a detailed schedule of who needs to be where and when for events | ||
| - | * Make sure risers and keys, etc., for event venues will be handled by someone | ||
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| - | ==== Membership ==== | ||
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| - | * Maintain a list of singing members and their details | ||
| - | * Ensure that the Data Protection Act is followed for singers' | ||
| - | * Record when people have passed voice checks | ||
| - | * Ensure a register is taken at all chorus (non-social) events | ||
| - | * This might involve negotiation with the Section Leaders or nominating people who will do this in each section, at Membership' | ||
| - | * Respond to membership enquiries | ||
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| - | ==== Musical director ==== | ||
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| - | * Rehearse new and current repertoire to a high standard for gigs and contests | ||
| - | * Direct the chorus for gigs and contests | ||
| - | * Oversee voice checks for prospective singers to check satisfactory progress or skill | ||
| - | * Choose appropriate new music that will further the aims of the chorus | ||
| - | * Make a report at the Annual Singers Meeting | ||
| - | * Lead music planning for one year and longer terms | ||
| - | * Oversee production of teach tracks | ||
| - | * Supervise the production of a performance plan for each song | ||
| - | * Select section leaders and performance director | ||
| - | * Chair the Music Team | ||
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| - | ==== Performance Leader ==== | ||
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| - | * Create a performance plan for each song in collaboration with the MD | ||
| - | * Develop singers' | ||
| - | * Teach singers any movement from performance plans | ||
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| - | ==== Publicity ==== | ||
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| - | * Create events and stories on social media | ||
| - | * Design (or arrange to have designed) chorus publicity for gigs, recruitment, | ||
| - | * Reach out to external media organisations (such as newspapers, radio) to promote the chorus and its events | ||
| - | * Chair any Communications subcommittee meetings | ||
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| - | ==== Rehearsal refreshments ==== | ||
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| - | * Provide squash (blackcurrant and orange), tea and coffee (caffeinated and decaffeinated), | ||
| - | * Present receipts for the refreshments to the Treasurer to be reimbursed | ||
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| - | ==== Register ==== | ||
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| - | * Update the attendance spreadsheet for each rehearsal and gig to record who was present, gave apologies or was absent without notice | ||
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| - | ==== Secretary ==== | ||
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| - | * Write minutes of committee and singers' | ||
| - | * Prepare weekly notices to be emailed to singers | ||
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| - | ==== Section leader ==== | ||
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| - | * Check with the other voice part SL that at least one of you will be at each rehearsal (or deputise someone) | ||
| - | * Know and teach the notes for each song | ||
| - | * Know what sound the chorus is working towards and help to train singers in achieving it | ||
| - | * By rota (1 upper, 1 lower) take non-voice-checked singers to work on the voice check song | ||
| - | * Check expected attendance from your section for chorus events and update the event web page | ||
| - | * Make sure voice checks happen by the required time and inform Membership | ||
| - | * Carry out voice checks where possible and sign off | ||
| - | * Meet with other SLs at least once per month for rehearsal and discussion | ||
| - | * Work towards [[/ | ||
| - | ==== Singer ==== | ||
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| - | * Come to or [[register@bristolacappella.co.uk|send apologies]] regular rehearsals | ||
| - | * Arrive promptly for chorus events | ||
| - | * Learn notes at home so that rehearsals can focus on musicality and the joy of singing | ||
| - | * Follow the [[/ | ||
| - | * Bring sheet music, a pencil and water bottle to rehearsals | ||
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| - | ==== Social ==== | ||
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| - | * Organise at least one large group social each quarter | ||
| - | * Encourage members to come to the pub after rehearsal | ||
| - | * Act as a secondary contact for welfare issues | ||
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| - | ==== Training ==== | ||
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| - | * Record in the training spreadsheet who has started and completed training levels | ||
| - | * Manage a stock of training materials (to be kept in the rehearsal venue cupboard) | ||
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| - | ==== Treasurer ==== | ||
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| - | * Keep the company accounts up-to-date | ||
| - | * Prepare annual statements | ||
| - | * Make a report at the Annual Singers Meeting | ||
| - | * Settle bills | ||
| - | * Pay in money received | ||
| - | * Pay reasonable expenses on production of receipts | ||
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| - | ==== Wardrobe ==== | ||
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| - | * Maintain a list of singers' | ||
| - | * Keep an inventory of chorus-owned wardrobe and its location | ||
| - | * Order new items of wardrobe | ||
| - | * Chair wardrobe subcommittee meetings | ||
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| - | ==== Welfare ==== | ||
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| - | * Ensure that our safeguarding policy is followed at all times | ||
| - | * Act as the primary contact for welfare issues | ||
| - | * Stay in occasional contact with members who are absent for extended periods through ill health | ||